LOCAL TAXES AND FEES HOSPITALITY
(subject to change)
Food & Beverage Sales Tax 4.712%
Occupancy Tax 17.962%
Meeting Room Rental Tax 4.712%
All banquet food, beverage charges are subject to a 23% taxable charge (18% service charge, 5% administration fee)
All Meal Functions of Less Than 30 guests
Labor Fee $150 + tax
$350 per chef
$150 per attendant
$350 per bartender
For the safety of our guests and in accordance with State laws, no food or beverage shall be permitted to be brought into the Resort. The Resort also prohibits the removal of food and beverage from the Resort.
Four Seasons Resort Oahu at Ko Olina offers complimentary linen pewter grey to the floor linen for any events with round tables. Your hotel representative can assist with custom or specialty linens: rental fees may apply.
(66″) Rounds set for (8) or (10) or (72″) Rounds set for (10) or (12) guests are provided for seated meals. Additional seating options are available; rental fees may apply. Your hotel representative can design floor plans specifically for your event. *A limited number of 72″ rounds are available.
Attendance must be specified in writing at least seventy-two (72) business hours or three working days in advance. Weekend event guarantees are due by 11:00 a.m. HST the previous Wednesday. In the absence of a final guarantee, the agreed number from the letter of agreement or signed banquet event order will apply.
SHIPPING AND BOX HANDLING
To ensure efficient handling and storage of materials, please send deliveries to arrive no more than three (3) working days prior to your arrival date. We recommend incoming boxes indicate group affiliation, event date, name of Catering/CS Manager and Patron’s name. Box handling fees will apply for boxes held for more than 3 days pre/post program dates, $5 per box, per day.
Boxes held more than 3 days pre or post will have $5 per box per day for storage.
Loading Dock Admin Fee
$75 per hour, 4 hour minimum. All shipping and handling charges are administrative fees.
OFF PREMISES CATERING
Four Seasons Resort Oahu at Ko Olina is pleased to offer our catering services to any event, at any location. Please contact your hotel representative for additional information and details.
Your hotel representative will quote you the applicable charges for meeting rooms.
FUNCTION ROOM ASSIGNMENTS
Function rooms are reserved according to the signed letter of agreement. Should there be changes in attendance or timing, the resort reserves the right to move an event to a more appropriate or available room. Locations assigned as back-up space are not guaranteed & subject to change.
Entertainment in outdoor function areas are limited to background amplified music that does not exceed local noise ordinance. A local ordinance requires all forms of entertainment to cease at 10:00pm. Your Resort representative or inhouse AV can provide assistance with lighting rentals for the dining tables and enhancements to the landscaping. Please note that all outdoor functions require a weather assessment six (6) hours prior to your event. If the weather forecast is 70% chance of rain or higher, the event will automatically be moved to back-up space to ensure the safety and comfort of the guests and staff.
Our Catering & Conference Services department will contact the patron’s authorized representatives to assist in detailed planning & preparations for the catered event(s). We encourage the menu(s) & all other details of the catered event(s) to be finalized one month prior to the scheduled commencement date of the event(s).
AUDIO VISUAL EQUIPMENT
For your convenience, state-of-the-art equipment and services are available from in-house AV on a rental basis. Inhouse AV will contact you for your requirements and current pricing. Offsite audio visual companies are subject to special conditions & labor fees.
DEPOSITS AND CANCELLATIONS
All deposits will be credited toward the total cost of your event. Your hotel representative can provide you with information regarding our cancellation policy as outlined in our event agreement.
Overnight Valet Parking $48 per night, per car Event Valet Parking $20 per car.
Each event is to be pre-paid in advance. Our Accounting representatives will provide you with details pertaining to our event billing procedures.